How I made my own Gym member software for $25, that saved me thousands

When i swapped over to a 24 hour club I went through a computer crash and had to reinstall (Aphelion) my gym software again. come to find out, it wouldn’t come out of demo mode. I tried the website for them and called them, only to find out they shutdown or sold out to someone else.

I researched gym software to find out it cost upwards of $10,000. So i decided to ask the guy fixing my computer what software he thought would work? To my surprise he said “Quick books Customer Manager”.

I rsearched the program and decided to try it. I got it off ebay for $25

It has taken some time to learn what to put in the program as far as, How to customize the fields for all the member info i needed to accurately keep track of the members. But after a few months of small changes i had it.

I can now enter everything about a member that i need from, contract dates, PIN #’s, birthdays, how they pay, address, and contact info. I even have the program set up to Alert me, upon starting the program, to expiration’s of contracts for mail outs and any other alerts i want to type in. The only drawback is that i have to sync it to the front desk computer manually, the makers somehow forgot to put that automated part in the software.

All in all, we love it.

I will say that i also do alerts on Google Calendar and set that as my home page in my browser and we really love that feature of google.

So if you don’t have several computers that have to auto sync, and you want a very cheap alternative to gym software, Quick books Customer Manager is great. Also it syncs with the  Quickbooks main program if you use that for accounting which i do.

I hope this helps.

Please leave a comment if this helps

Shannon Cook can be reached at for questions about hiring for marketing your gym or turning your gym into a 24 hour fully automated gym.


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